{"id":12441,"date":"2026-01-06T06:27:52","date_gmt":"2026-01-06T06:27:52","guid":{"rendered":"https:\/\/registrar.utm.my\/kl\/?page_id=12441"},"modified":"2026-01-06T06:29:09","modified_gmt":"2026-01-06T06:29:09","slug":"utmklservices-specialpass","status":"publish","type":"page","link":"https:\/\/registrar.utm.my\/kl\/utmklservices-specialpass\/","title":{"rendered":"Special Pass"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_heading title=&#8221;Special Pass \/ Special Pass Enforcement&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; title_font=&#8221;Ubuntu|700|||||||&#8221; title_text_align=&#8221;center&#8221; title_text_color=&#8221;#000000&#8243; title_font_size=&#8221;47px&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_heading][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; min_height=&#8221;1674.3px&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p style=\"text-align: left\"><strong><span style=\"font-size: x-large\">1. Special Pass<\/span><\/strong><\/p>\n<ul>\n<li style=\"text-align: left\">\n<p class=\"ds-markdown-paragraph\"><strong><span>About:<\/span><\/strong><span>\u00a0For\u00a0<\/span><strong><span>planned, administrative procedures<\/span><\/strong><span>\u00a0while the student&#8217;s visa is likely still valid (or recently expired in a short grace period).<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Purpose:<\/span><\/strong><span>\u00a0To apply for a Special Pass for\u00a0<\/span><strong><span>routine administrative reasons<\/span><\/strong><span>, such as extending legal status while waiting for a new student pass or, specifically, for the\u00a0<\/span><strong><span>Checkout Memo<\/span><\/strong><span> to leave the country legally after studies. This is handled administratively by the UTM International.<\/span><\/p>\n<p><span><\/span><span><\/span><\/p>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Documents Required<\/span><\/strong><span>:<\/span><\/p>\n<ul style=\"text-align: left\">\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Original passport<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Copy of passport bio page &amp; latest visa<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>For dependents: copy of student\u2019s bio page &amp; latest visa<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Format A form &lt;&lt;Download Format A Form Here&gt;&gt;<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Student status letter from faculty<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong><span>For Checkout Memo only<\/span><\/strong><span>:<\/span><\/p>\n<ul>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Senate confirmation\/completion letter<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Flight ticket within 1 month to home\/resident country (with resident pass copy if applicable)<\/span><\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Fees<\/span><\/strong><span>:<\/span><\/p>\n<ul style=\"text-align: left\">\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Admin Fee: Student RM30 | Dependent RM40<\/span><br \/><em><span>(Pay via QR code at UTMKL Services or\u00a0<\/span><a href=\"https:\/\/payhub.utm.my\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span>payhub.utm.my<\/span><\/a><span>)<\/span><\/em><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>EMGS Fee via JomPAY\u00a0<\/span><em><span>(invoice will be emailed)<\/span><\/em><\/p>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Processing Time<\/span><\/strong><span>:<\/span><br \/><span>Minimum\u00a0<\/span><strong><span>14 working days<\/span><\/strong><span>.<\/span><\/p>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>After Payment<\/span><\/strong><span>:<\/span><br \/><span>Email proof to\u00a0<\/span><strong><span>isckl@utm.my<\/span><\/strong><span>\u00a0with name and passport number.<\/span><\/p>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Submit To<\/span><\/strong><span>:<\/span><br \/><span>UTMKL Services, Level 2, Menara Razak<\/span><span><\/span><\/p>\n<p><span><\/span><\/p>\n<p>[\/et_pb_text][et_pb_button button_text=&#8221;Download Form Here&#8221; button_alignment=&#8221;left&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_button=&#8221;on&#8221; button_bg_color=&#8221;#5c001f&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|||-84px||&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;62px|||||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p style=\"text-align: left\"><strong><span style=\"font-size: x-large\">2. Special Pass Enforcement<\/span><\/strong><\/p>\n<ul>\n<li style=\"text-align: left\"><strong><span>About \/ Context:<\/span><\/strong><span>\u00a0For\u00a0<\/span><strong><span>emergency, high-risk cases<\/span><\/strong><span>\u00a0where a student or dependent\u00a0<\/span><strong><span>has already overstayed<\/span><\/strong><span>\u00a0their visa (their visa has expired).<\/span><\/li>\n<li style=\"text-align: left\"><strong><span>Purpose:<\/span><\/strong><span>\u00a0To apply for a Special Pass as a last resort to\u00a0<\/span><strong><span>legalize an overstayer&#8217;s status<\/span><\/strong><span>\u00a0and avoid arrest or deportation. It&#8217;s a corrective and enforcement-related process. The student must go to the\u00a0<\/span><strong><span>Immigration Enforcement Unit<\/span><\/strong><span>\u00a0in person.<\/span><span><\/span><span><\/span><\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Documents Required<\/span><\/strong><span>:<\/span><\/p>\n<ul>\n<li>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><span>Passport copy all pages<\/span><\/p>\n<\/li>\n<li style=\"text-align: left\">\n<p class=\"ds-markdown-paragraph\"><span>If dependent: copy of student\u2019s passport bio page &amp; latest visa<\/span><\/p>\n<\/li>\n<li style=\"text-align: left\">\n<p class=\"ds-markdown-paragraph\"><span>Format A form &lt;&lt;Download Format A Form Here&gt;&gt;<\/span><\/p>\n<\/li>\n<li style=\"text-align: left\">\n<p class=\"ds-markdown-paragraph\"><span>EMGS application progress percentage &lt;&lt;<a href=\"https:\/\/visa.educationmalaysia.gov.my\/emgs\/application\/searchForm\/\">Check Here<\/a>&gt;&gt;<\/span><\/p>\n<\/li>\n<li style=\"text-align: left\">\n<p class=\"ds-markdown-paragraph\"><span>Academic transcript<\/span><\/p>\n<\/li>\n<li style=\"text-align: left\">\n<p class=\"ds-markdown-paragraph\"><span>Attendance letter from faculty<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><span>Written chronology of overstaying<\/span><\/p>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Conditions<\/span><\/strong><span>:<\/span><\/p>\n<ul style=\"text-align: left\">\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Must visit Immigration Office (Jalan Duta) with UTMKL rep on appointment date<\/span><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><span>Must pay for Special Pass once approved<\/span><\/p>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\">\n<p class=\"ds-markdown-paragraph\" style=\"text-align: left\"><strong><span>Submit To<\/span><\/strong><span>:<\/span><br \/><span>UTMKL Services, Level 2, Menara Razak<\/span><span><\/span><\/p>\n<p><span><\/span><\/p>\n<p>[\/et_pb_text][et_pb_button button_text=&#8221;Download Form Here&#8221; button_alignment=&#8221;left&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_button=&#8221;on&#8221; button_bg_color=&#8221;#5c001f&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|||-84px||&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>1. Special Pass About:\u00a0For\u00a0planned, administrative procedures\u00a0while the student&#8217;s visa is likely still valid (or recently expired in a short grace period). Purpose:\u00a0To apply for a Special Pass for\u00a0routine administrative reasons, such as extending legal status while waiting for a new student pass or, specifically, for the\u00a0Checkout Memo to leave the country legally after studies. This is handled administratively by the UTM International. Documents Required: Original passport Copy of passport bio page &amp; latest visa For dependents: copy of student\u2019s bio page &amp; latest visa Format A form &lt;&lt;Download Format A Form Here&gt;&gt; Student status letter from faculty For Checkout Memo only: Senate confirmation\/completion letter Flight ticket within 1 month to home\/resident country (with resident pass copy if applicable) Fees: Admin Fee: Student RM30 | Dependent RM40(Pay via QR code at UTMKL Services or\u00a0payhub.utm.my) EMGS Fee via JomPAY\u00a0(invoice will be emailed) Processing Time:Minimum\u00a014 working days. After Payment:Email proof to\u00a0isckl@utm.my\u00a0with name and passport number. Submit To:UTMKL Services, Level 2, Menara Razak 2. Special Pass Enforcement About \/ Context:\u00a0For\u00a0emergency, high-risk cases\u00a0where a student or dependent\u00a0has already overstayed\u00a0their visa (their visa has expired). Purpose:\u00a0To apply for a Special Pass as a last resort to\u00a0legalize an overstayer&#8217;s status\u00a0and avoid arrest or deportation. It&#8217;s a corrective [&hellip;]<\/p>\n","protected":false},"author":629,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","ngg_post_thumbnail":0,"footnotes":""},"class_list":["post-12441","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/pages\/12441","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/users\/629"}],"replies":[{"embeddable":true,"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/comments?post=12441"}],"version-history":[{"count":4,"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/pages\/12441\/revisions"}],"predecessor-version":[{"id":12454,"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/pages\/12441\/revisions\/12454"}],"wp:attachment":[{"href":"https:\/\/registrar.utm.my\/kl\/wp-json\/wp\/v2\/media?parent=12441"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}